As much as data-driven enterprises would love to store all of their data inside the Salesforce Org, doing so is not always easy. Its rigid storage limit is one of the main reasons behind this, but keeping data that’s no longer needed in the Salesforce Org also causes other issues. These include performance degradation, improper reports that don’t truly reflect the current state of business, and difficulty in finding useful data amidst heaps of old records. To combat all these issues, most enterprises now adopt a strategic data archiving approach for their legacy Salesforce data.
Nearly all Salesforce data archiving solutions, available on the Salesforce AppExchange, store the redundant data on an external cloud-based storage platform of some form. These range from internal solutions like Heroku and Postgres to other third-party applications and databases like Sharepoint and Google Drive. But even these external systems have certain challenges of their own that can make the archiving process complicated and tedious. Some of those challenges include:
Even after all of the above mentioned issues are resolved by using the correct external storage system and closely managing the archived data, there are certain disadvantages of storing data in third-party applications that need to be dealt with. Though the benefits are far greater in number than the disadvantages, they still put a kink in an otherwise fairly beneficial system. Some of the most common drawbacks are mentioned below:
An accurate approach to combating the challenges of external storage systems and bypassing all their drawbacks is DataArchiva, a data archiving tool easily available on the Salesforce AppExchange. DataArchiva is an EXTERNAL archiving application that lets Salesforce customers archive their historical data such as old emails, contacts, cases, leads, and much more automatically and then store it in their preferred external storage system without losing out on the data integrity.
With DataArchiva, you can easily view the archived data stored externally in the Salesforce internal system thereby solving the problem of data visibility. Admins can also perform custom search operations on the archived data which comes handy when querying and restoring a specific record. DataArchiva also lets you view the archived and live data for any field side by side, something which is not possible with other tools. You can also set up policies and permissions for viewing the data, which means additional security and data integrity.
Currently, DataArchiva supports several Cloud & On-premise database service platform providers like Amazon, Google, Azure, Heroku including various databases such as Postgres, Redshift, MySQL, Oracle, MS SQL, and more. To know more about DataArchiva External Archiving, please get in touch with us.