If your business needs to retain Salesforce data for 7–10 years for compliance, investigations, or audits, the total storage expenditure can rise to millions of dollars over time. As AI capabilities in Salesforce expand (AI-generated insights, activity logs, predictive scores), your org’s data footprint will grow even faster.
For Salesforce IT leaders, Admins, Architects, CTOs, and CEOs, this means one thing:
It’s time to act, not react.
Without the right data management strategy, your storage costs, system performance, and compliance posture can deteriorate simultaneously.
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Why Salesforce Storage Costs Rise Faster Than Expected
The primary reason Salesforce storage becomes expensive is uncontrolled data growth. Large orgs accumulate data from:
- Years of customer interactions.
- Automation and workflow logs.
- Third-party integrations.
- AI-driven activity data and insights.
When this data is retained indefinitely, Salesforce storage fills up quickly, forcing teams to either delete valuable data or purchase more storage. Without structured retention and tiered storage, the velocity of data generation can overwhelm the platform, impacting budgets and long-term data management strategy.
Understanding the Impact of Data Growth in Salesforce
Salesforce continues to encourage AI-powered capabilities that depend on large volumes of clean, retained data. But every new field update, event, engagement record, and activity creates more storage load.
Without proper archival discipline, enterprises face:
- Escalating storage bills.
- Slower query performance.
- Increased technical debt.
- Compliance vulnerabilities.
- Unnecessary retention of cold, unused, or duplicated data.
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The Real Cost of Retaining Everything in Salesforce
Rising Data Storage Spend
If your org accumulates massive volumes of data each year, relying on Salesforce storage alone means continuously purchasing more, at a premium cost.
High Long-Term Retention Costs
Features like Einstein Activity Capture (EAC) automatically remove activity data older than 24 months, unless you pay for extended retention. Extending retention can be extremely costly for long-term, compliance-heavy use cases.
Hidden Integration & Connector Costs
Many external archival systems require third-party integrators or Salesforce connectors, adding recurring licensing and API usage costs.
Compliance & Governance Burdens
Keeping all data inside Salesforce not only increases costs but also complicates compliance, auditing, data preservation standards, and governance. Without organizing and archiving data, security risks and regulatory challenges escalate.
The Smarter Alternative: Archiving Instead of Expanding Storage
If your business generates large volumes of data that must be preserved for years, archiving becomes the smarter and more economical choice.
Archiving allows you to:
- Move older or less frequently used data to cheaper storage.
- Maintain compliance without bloating your Salesforce org.
- Keep data accessible while reducing costs.
- Avoid deleting valuable historical records.
DataArchiva specializes in archiving Salesforce data where it’s most cost-effective, secure, and compliant, whether inside Salesforce or in external databases.
Reduce Salesforce Storage Costs with DataArchiva
If your organization generates large data volumes and requires long-term retention, DataArchiva helps you archive intelligently, not by deleting data, but by storing it in cost-effective and compliant ways.
Here’s how enterprises can reduce Salesforce storage costs using DataArchiva while strengthening governance, compliance, and performance.
Minimize Additional Storage Costs with Smart, Cost-Effective Archiving
Archiving allows organizations to retain large volumes of data affordably without paying for expensive Salesforce primary storage.
DataArchiva supports multiple archiving models:
Minimize Additional Storage Costs with Smart, Cost-Effective Archiving
Archive outside Salesforce using your external cloud/databases
For deeper cost efficiency, DataArchiva can archive Salesforce data into your preferred external database:
- MSSQL
- MySQL
- PostgreSQL
This external storage model helps enterprises reduce Salesforce data storage cost by up to 80–90% while maintaining performance and maintaining strict security controls.
In a Click, you can save up to 80% on Salesforce Data Storage Cost
- Indexing & Asynchronous Index Creation ensure that archived data stored in external databases remains easily searchable and performant, even at scale.
Skip Connector Charges with DataArchiva’s Connector-less Integration
Traditionally, pushing Salesforce data into external systems (AWS, Azure, GCP, Heroku) requires paid third-party connectors or middleware.
DataArchiva eliminates this dependency.
- No connector licensing.
- No integration middleware.
- No ongoing integration maintenance overhead.
DataArchiva directly integrates your Salesforce org with your external cloud, reducing infrastructure cost and improving reliability.
This is a significant advantage for enterprises actively trying to reduce Salesforce storage costs through scalable, multi-cloud archiving.
Avoid Data Retrieval Fees with One-Click Restore
Many archiving solutions charge retrieval fees, especially when retrieving large datasets. DataArchiva does not.
- Retrieve archived Salesforce records instantly.
- No additional costs.
- Access in a single click directly within the DataArchiva app.
- Seamless UI aligned with Salesforce experience.
For Salesforce Admins and IT leaders, this means predictable cost and faster recovery operations.
Reduce Security & Compliance Costs with Tiered, Secure Archiving
Security often becomes more expensive as data grows. DataArchiva reduces the overhead with:
- Tiered storage support.
- Advanced encryption.
- Field-level and object-level security alignment.
- Audit logging and compliance mapping.
- Legal Hold Functionality: Prevents purging of any record under investigation or regulatory scrutiny.
- Modified Purge Process with Legal Hold Support: Ensures secure, compliant retention without operational risk.
- Log-a-Case Functionality: Allows Admins to raise support queries directly from the app, and faster issue resolution for mission-critical data operations.
For industries like BFSI, Healthcare, Government, Manufacturing, and Telecom, this significantly lowers risk exposure.
Eliminate Ongoing Data Retention Expenses
Salesforce charges additional fees for retaining certain datasets beyond their default retention period.
Example:
Einstein Activity Capture (EAC) automatically deletes activity data older than 24 months unless you pay for extended retention.
With DataArchiva:
- Archive EAC activity data in free or low-cost databases (MySQL, MSSQL, PostgreSQL).
- Retain data indefinitely at minimal cost.
- Maintain access anytime without paying Salesforce for extended retention.
This directly translates to long-term cost savings and continuity of audit trails — critical for CTOs and Salesforce Architects designing compliant data ecosystems.
Why DataArchiva is the Smartest Way to Reduce Salesforce Data Storage Cost
With DataArchiva, enterprises can:
- Reduce Salesforce storage cost by up to 90%.
- Boost system performance by moving cold data out.
- Strengthen compliance with audit-ready archiving.
- Scale effortlessly as data grows.
- Improve IT efficiency with automation and indexing.
- Prevent accidental deletions with legal hold controls.
- Avoid surprise costs tied to retrieval, connectors, or retention.
For CIOs, CTOs, and Salesforce leaders, the value is clear:
Better cost governance, better compliance, and a more efficient Salesforce org.
Make Salesforce Storage Cost Savings Your First 2026 Goal! Reduce Salesforce Storage Costs by 80% with DataArchiva's Efficient Archiving Solution
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