Best Salesforce Data Archiving Tools: Features, Pricing & Use Cases

Salesforce data has a funny way of piling up.

Closed Cases, old Opportunities, years of Activities, attachments, and files keep sitting in your org long after the work is done. You may not need them every day, but deleting them isn’t really an option either.

That’s where Salesforce data archiving comes in.

The real question is: which Salesforce archiving tool fits your business without creating another headache?

We looked at DataArchiva, Own, GRAX, Odaseva, Veeam, and Flosum across the things that matter when data volumes get serious: scalability, storage, automation, security, governance, integrations, and cost.

Let’s break down what each one brings to the table.

At a Glance

Capabilities and pricing approaches are based on publicly available vendor documentation reviewed for this comparison. Pricing should be confirmed directly with each vendor.

How We Evaluated Salesforce Data Archiving Tools

Not every platform that can move Salesforce records out of production is built for the same job.

For this comparison, we looked at seven areas that matter when Salesforce data volumes reach enterprise scale.

1. Scalability

Can the platform handle large Salesforce orgs, complex relationships, and continuously growing data volumes?

Enterprise archiving cannot be treated as a one-time cleanup project. The solution needs to support recurring archival operations as the Salesforce environment continues to grow.

2. Storage flexibility

Where does archived data live?

We looked at whether vendors support Salesforce-native storage, public cloud platforms, customer-owned infrastructure, or multiple storage models.

3. Automation

Enterprise teams should not have to manually decide what to archive every quarter.

Policy-based rules, schedules, retention periods, monitoring, and automated purging all become important as data volumes increase.

4. Security and compliance

Archived data can be just as sensitive as active Salesforce data.

We considered encryption, access controls, audit trails, retention management, data residency options, and support for compliance-driven environments.

5. Data accessibility

Archiving only works if historical data remains useful.

We looked at how each solution allows users or administrators to search, view, report on, restore, or otherwise access archived information.

6. Integrations and analytics

Modern Salesforce environments rarely exist in isolation.

We considered integrations with cloud platforms, analytics systems, Salesforce workflows, and broader enterprise data environments.

7. Pricing approach

Enterprise archiving costs depend heavily on data volume, storage architecture, number of Salesforce orgs, retention requirements, and additional modules.

Rather than comparing headline prices that may not represent an enterprise deployment, we identify how each vendor approaches pricing.

The 6 Best Salesforce Data Archiving Tools

1. DataArchiva

Best for: Enterprise Salesforce archiving with flexible storage, governance, automation, and large-volume data management

Our position: DataArchiva is the featured solution in this comparison because it combines native Salesforce archiving and external cloud/on-premise archiving within one product family, giving organizations more control over where historical data lives as their requirements change.

DataArchiva supports two primary approaches.

The standard DataArchiva product archives Salesforce data into Salesforce Big Objects, giving organizations a Salesforce-first approach to long-term historical data management.

DataArchiva Pro extends that architecture to external environments, including AWS, Azure, GCP, Heroku, and on-premise infrastructure. This allows enterprises to choose an archive destination based on cost, data residency, security, infrastructure, or governance requirements.

That flexibility is particularly important for organizations that do not want their Salesforce archiving strategy locked to a single storage architecture.

What DataArchiva brings to the table

• Policy-driven Salesforce data archiving.

• Automated and scheduled archiving jobs.

• Custom retention policies.

• Bulk data archiving.

• Preservation of parent-child relationships.

• Native Big Objects archiving.

• External cloud and on-premises archiving.

• AWS, Azure, GCP, and Heroku support.

• Field-level encryption.

• Detailed audit trails.

• Archived-data reporting.

• Global AI-powered search.

• Unified access to live and archived data.

• Data restore.

• Data purging based on retention requirements.

• Tableau integration.

• Support for large-volume archiving.

DataArchiva states that its solution can archive up to 1 million records in approximately 100 minutes, while its external archiving product is designed to support unlimited objects and large historical datasets.

Why enterprises consider DataArchiva

The biggest differentiator is not simply that DataArchiva archives Salesforce data.

It is that organizations can choose how and where that data should be archived.

A business that wants Salesforce-native retention can use Big Objects. A company with an AWS strategy can archive into AWS. An organization with strict infrastructure or residency requirements can use on-premises storage.

That gives the Salesforce data strategy room to evolve without forcing the archive architecture to evolve in only one direction.

Pricing approach

DataArchiva uses a pay-as-you-grow model, with separate capabilities across DataArchiva and DataArchiva Pro. The vendor also offers free trial access and custom pricing for enterprise requirements.

Ideal customer

DataArchiva is particularly relevant for:

• Large Salesforce orgs

• Enterprises with years of historical Salesforce data

• Regulated industries

• Organizations using AWS, Azure, GCP, or on-prem infrastructure

• Companies trying to control Salesforce storage costs

• Teams that need retention and governance policies

• Salesforce environments with complex object relationships

• Businesses that need archived data to remain searchable and reportable

Bottom line: DataArchiva is built for organizations that want archiving to become part of their long-term Salesforce data architecture rather than simply a storage cleanup exercise.

2. Own by Salesforce

Best for: Organizations looking for Salesforce-native data protection and archiving

Own’s products are now part of the Salesforce platform following Salesforce’s acquisition of Own. Salesforce currently describes Own’s Archive capabilities as supporting automated archival policies, custom retention periods, and unarchiving of historical data. Salesforce says more than 65 billion records have been archived using Archive.

The platform’s broader portfolio combines backup, recovery, archiving, data discovery, and other data resilience capabilities.

Key capabilities

• Automated archive policies

• Custom retention periods

• Archived-data access

• Unarchiving

• Salesforce-native integration

• Backup and recovery alongside archiving

• Data discovery capabilities

• Enterprise security and compliance

Salesforce’s compliance documentation also identifies Data Archiving as part of the Own portfolio and lists security and compliance documentation for the service.

One important consideration for buyers in 2026 is the product transition. Salesforce has announced the retirement of the Own Archive managed package for affected AWS customers and a move toward its newer native Archive architecture.

Pricing approach

Salesforce positions Archive pricing around individual customer requirements rather than publishing one universal enterprise price.

Ideal customer

Own is a natural consideration for enterprises that want their archiving strategy closely integrated with the broader Salesforce data protection ecosystem.

3. GRAX

Best for: Enterprises that want archived Salesforce data to remain useful for analytics and broader data operations

GRAX approaches archiving from a broader data lifecycle and data ownership perspective.

Its platform combines backup, recovery, archiving, retention management, analytics, and data lake capabilities. GRAX supports customer-controlled storage environments and can work with AWS, Azure, GCP, and on-premises infrastructure.

Key capabilities

• Salesforce backup and recovery.

• Data archiving.

• Data retention policies.

• Bring Your Own Cloud.

• AWS, Azure, GCP, and on-premises options.

• Salesforce-native data viewing.

• Data lake capabilities.

• Analytics integrations.

• Tableau and other analytics platforms.

• Continuous backup options.

• Data lifecycle management.

GRAX’s Business and Enterprise packages include data archival and retention policy management, while its Enterprise offering adds a built-in Parquet data lake and broader analytics capabilities.

Pricing approach

GRAX uses package-based pricing, with Standard, Business, and Enterprise offerings. The company also offers a free trial. Cloud infrastructure costs can vary depending on deployment architecture and provider.

Ideal customer

GRAX is worth evaluating when historical Salesforce data needs to remain connected to analytics, reporting, data lake, or broader data reuse initiatives.

4. Odaseva

Best for: Large Salesforce enterprises with complex data models and strict governance requirements

Odaseva positions its archiving platform specifically around enterprise Salesforce environments.

Its solution supports policy-driven archiving, indexed search, Salesforce-native access, secure restoration, and large-volume extraction. Odaseva says its archiving architecture uses Salesforce Bulk and REST APIs and PK Chunking to handle massive datasets while managing Salesforce governor-limit considerations.

Key capabilities

• Policy-driven archiving

• Custom archiving strategies

• Complex relationship handling

• Indexed archive search

• Salesforce-native access

• Search, export, and restore

• Cascade deletion handling

• Large-volume extraction

• Encryption

• Customer-managed encryption keys

• Compliance-oriented retention

Odaseva also offers managed archiving services for organizations that want ongoing expert assistance with policies, regulations, and changing data models.

Pricing approach

Enterprise pricing is quote-based and typically depends on organizational requirements, data volumes, and deployment scope.

Ideal customer

Odaseva is particularly relevant for global enterprises dealing with large Salesforce data models, privacy requirements, and complex governance programs.

5. Veeam

Best for: Organizations that want Salesforce backup, recovery, and archiving in the same data protection environment

Veeam’s Salesforce capabilities are closely connected to its broader backup and recovery portfolio.

With Veeam Data Cloud for Salesforce, administrators can create archival policies that remove obsolete or excessive Salesforce data from production while retaining the archived information within Veeam Data Cloud. Archived records can then be restored, and Veeam provides a Salesforce extension for accessing archived information through Salesforce.

Key capabilities

• Automated archival policies

• Salesforce backup

• Salesforce recovery

• Archive restoration

• Salesforce console extension

• Backup and archive monitoring

• Policy-based data removal

• Support for backed-up records and files

One architectural point buyers should understand is that Veeam’s Salesforce archiving operates on data that has already been backed up by the product. Veeam also documents unsupported Salesforce objects, so object coverage should be validated against the specific org before implementation.

Pricing approach

Enterprise pricing is generally quote-based and tied to the organization’s data protection requirements.

Ideal customer

Veeam is a natural option for businesses already standardizing their data protection strategy around Veeam and looking to add Salesforce archiving to that ecosystem.

6. Flosum

Best for: Salesforce teams that want backup, recovery, DevSecOps, and archiving under one platform

Flosum approaches Salesforce archiving as part of a wider backup, recovery, and DevSecOps platform.

Its Backup & Archive offering supports policy-driven archiving, retention, recovery, encryption, customer-controlled keys, and flexible storage including public cloud, private cloud, and on-premises environments.

Key capabilities

• Salesforce backup

• Data archiving

• Granular recovery

• Retention policies

• Auditability

• Encryption

• BYOS/BYOK options

• Public, private, and on-premises deployment

• Salesforce DevSecOps integration

• Compliance-focused controls

Pricing approach

Flosum uses custom enterprise pricing.

Ideal customer

Flosum makes sense for Salesforce organizations that want archiving integrated with a broader Salesforce DevSecOps and data protection strategy.

Salesforce Data Archiving Tools Compared

The biggest differences become clearer when you stop comparing feature checkboxes and start looking at architecture.

The table reflects publicly documented capabilities reviewed for this article. “—” means the capability was not identified in the sources reviewed, not necessarily that the vendor can never support it.

Which Salesforce Archiving Tool Fits Your Environment?

Where do you want your Salesforce data to live, how much control do you need over it, and what do you expect to do with it five years from now?

If Salesforce-native archiving is the priority

DataArchiva and Own both offer Salesforce-centric approaches.

DataArchiva provides Big Objects archiving while also giving organizations an external archiving path through DataArchiva Pro. That makes it possible to start with a Salesforce-native model and expand into external storage as requirements change.

If you want customer-controlled storage

DataArchiva, GRAX, and Flosum all provide strong options for organizations that want more control over the underlying storage environment.

DataArchiva Pro supports AWS, Azure, GCP, Heroku, and on-premises infrastructure, while GRAX supports customer-controlled cloud and on-premises environments, and Flosum offers public, private, and on-premises deployment options.

If analytics is central to the archive strategy

GRAX is particularly focused on making historical data available for analytics and data reuse, while DataArchiva Pro combines archived-data access with reporting, Tableau integration, and AI-powered search.

If compliance and complex data models are the priority

Odaseva, DataArchiva, Flosum, and Own all provide capabilities aimed at governance and regulated environments.

Odaseva emphasizes complex data hierarchies, policy-driven archiving, encryption, and large-volume processing. DataArchiva emphasizes retention policies, audit trails, encryption, relationship preservation, and customer-controlled infrastructure.

If backup and archiving need to live together

Own, GRAX, Veeam, and Flosum combine archiving with broader backup and recovery capabilities within their platforms.

DataArchiva also supports both archiving and backup through separate applications in the XfilesPro portfolio. DataArchiva is purpose-built for Salesforce data archiving, retention, storage optimization, and historical data access, while DataBakup focuses on Salesforce backup and recovery. This separation gives organizations dedicated capabilities for each part of their data protection strategy, while allowing both needs to be addressed within the same product ecosystem.

Why DataArchiva Stands Out for Enterprise Salesforce Archiving

For this comparison, DataArchiva is our featured solution, and the reason is architectural rather than simply a longer feature list.

Many organizations start archiving because they have a storage problem.

Then the requirements grow.

Security gets involved. Compliance asks about retention. IT asks where the data lives. Sales asks whether historical records can still be accessed. Analytics wants years of historical data. Administrators want automation. Finance wants predictable storage costs.

That is where a Salesforce archive needs to become more than a place to put old records.

DataArchiva gives organizations three distinct ways to approach the archive:

Native Salesforce archiving → Big Objects

Cloud archiving → AWS, Azure, GCP, or Heroku

Infrastructure-controlled archiving → On-premises storage

That gives enterprises flexibility to align the archive architecture with their existing technology strategy rather than rebuilding their infrastructure around the archiving vendor.

DataArchiva Pro also adds capabilities such as AI-powered global search, unified views of live and archived data, reporting, detailed audit trails, field-level encryption, automated retention, and support for unlimited objects.

And because DataArchiva focuses specifically on Salesforce data archiving, organizations can build policies around the Salesforce data model itself: objects, relationships, historical records, files, retention requirements, and business rules.

For enterprises dealing with years of Salesforce data, that distinction matters.

What Should You Ask Before Buying Salesforce Archive Software?

Final Takeaway

Every platform here takes a different approach to Salesforce data archiving. Own, GRAX, Odaseva, Veeam, and Flosum each bring strengths across data protection, governance, analytics, or recovery.

DataArchiva stands out for enterprises that need scalable archiving with flexible storage, automation, governance, and easy access to historical Salesforce data.

Ready to take control of your Salesforce data growth? Explore DataArchiva →