Blog: BFSI Roadmap: Navigating DPDP Compliance to Archive Salesforce Legacy Data

The banking, financial services & insurance (BFSI) being the richest source of Personally Identifiable Information (PII), province-specific data laws like the Digital Personal Data Protection (DPDP) act in India, can highly impact how you are processing your Salesforce data.

Financial institutions & banking services in India are the fastest accelerators to support digital transformation. Salesforce has just put them on Hotwheels to revolutionize their operations, enhance customer experiences, and propel their digital initiatives into the fast lane of success. If you are among one of them, complying with DPDP Act regulations becomes rudimentary. Let’s discover the scopes to act by the regulation. 

Legitimate Scopes to Apply the DPDP Act: Comprehensive Definition of “Processing” ‌Personal Data & Followed by Significant Implications

The BFSI sector increasingly relies on data-driven operations. Hence, the Salesforce suite of products has been a reliable hand in accomplishing a range of automation to deliver real-time analytics in managing customer portfolios year-on-year. 

This includes a sprawling amount of data, hence archiving legacy data or storing the  Salesforce data in more structured, custom databases are some of the most noted trends in data storage management. Definitely not uncommon to keep a busy Salesforce instance in a tip-top performance. 

Image showing 3 Pillars of Compliance Sustainability to Protect Privacy Rights of Digital Personal Data

What concerns the Data Protection Board of India is to confirm whether “Processing” ‌Personal Data is done rightfully while migrating, collecting, or storing customer data as archives or in cases of Salesforce data retrievals. Even with diverse operations, ‌data processes should never compromise ‌the confidentiality, integrity, or availability of personal data when handled outside Salesforce. 

Alongside this, the Indian Digital Personal Data Protection Act also applies to the processing of personal data not only within India but also extends its reach to data processing activities outside India. Specifically, if the dedicated organization is involved in providing goods and services in the Indian market. Hence, having a comprehensive roadmap is necessary to comply with DPDP legislation. 

How to Leverage DataArchiva to Build a Compliance Roadmap While Archiving Legacy Data From Salesforce 
A Brief Overview of DataArchiva 

DataArchiva is integral when it comes to helping enterprises ‌ grapple with modern data load challenges in Salesforce. It’s predominantly a comprehensive data management tool that allows you to archive and backup Salesforce data without compromising on data integrity, quality, or privacy. 

NB: The DataArchiva application does not have access or view permission to any business data from the customer front whether it’s to be archived or backed up, while processing any data, performing any operations or jobs scheduled from DataArchiva runs on the selected gateway either to archive in Salesforce Big Objects or to  your cloud system (AWS, Azure, or Heroku) integrated with Salesforce with our archiving tool. 

Giving the user 100% control & ownership over how, when, and where they want to store their data, helping the companies to align with data laws like DPDP most effectively. 

Did You Know? 

DataArchiva is the only application in Salesforce with which you can archive your data within Salesforce Big Objects storage.  It is 100% native with no hassle of moving the data outside the Salesforce cloud, just enjoy the ease of automated archiving right from your instance, one of the best choices to keep you compliant with data laws and regulations. 

Interested in learning more about how to archive Salesforce data at a native level into the BigObjects for compliance management? Join us for a live chat on Salesforce AppExchange

Where 47% of large organizations fail to meet the data service challenges arising from the growing data storage spend, DataArchiva has managed storage challenges in Salesforce customers despite ‌the complexities associated with cloud data archiving, defying Salesforce data storage limits and plowing maximum ROI gain. Moreover, in our pursuit of innovation, DataArchiva constantly strives to set a higher bar. Keeping compliance management to the core, DataArchiva has solved a mountain of challenges for customers seeking Salesforce legacy data archiving solutions like this Fortune 500 financial firm that simplified their complex org to optimize Salesforce data storage

Walking the path to exceeding customer expectations, navigate the roadmap on how you can meet ‌DPDP expectations with DataArchiva. 

DataArchiva in Simplifying Compliance for Financial Data Retention for BFSI Industries

As an India-born product, DataArchiva also identifies itself as a suitable data tool to comply with the DPDP bill for personal data protection while using Salesforce. DataArchiva for financial industries can help you accomplish DPDP compliance roadmap in 8 ways while archiving or retaining your legacy Salesforce data with 100% consent. 

DataArchiva’s Compliance Guide to BFSIs to Act Under DPDP Rights

1. Process Planning: Identify and categorize the existing legacy assets to be archived.

2. Configuration Management: Identify the child relationship along with complete master details to ensure the accuracy of the archived records, establishing data integrity throughout the data cycle.

3. Privacy Layer Validation: Sensitive PII data can be protected with another layer of encryption to prevent unauthorized disclosure of the archived Salesforce data.

4. Archive Data Accessibility: The application allows you to replicate the exact structure of permission-based access management to the archived Salesforce data increasing data resiliency

5. Data Modification Rights: DataArchiva ensures complete control over archived records, the ‌right to correction & erasure can be done with customer rights reserved.

6. Data Discoverability: The global search box gives you an extra edge to archive data discovery, where you can find specific archive records for more targeted retrieval. 

7. Process Monitoring: Get a complete audit history of the finished archive jobs to ensure that data processes are run under complete transparency.

8. Data Ownership & Control: DataArchiva prioritizes ‌taking control and ownership of the Salesforce data, hence allowing you to own your platform and your database where you want to archive your Salesforce data with zero exposure to any external environment.  

DataArchiva stands out not only as a powerful tool for streamlining financial data retention but also as a reliable companion for navigating the intricacies of the DPDP bill in India. With its user-friendly approach and key compliance features, DataArchiva can be your go-to solution to seamlessly achieve compliance while safeguarding archived Salesforce data. For detailed insights into DPDP compliance essentials for businesses using Salesforce, get the datasheet today. 

To discover more about DataArchiva, schedule a demo with our data experts today!

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DataArchiva offers three powerful applications through AppExchange including Native Data Archiving powered by BigObjects, External Data Archiving using 3rd-party Cloud/On-prem Platforms, and Data & Metadata Backup & Recovery for Salesforce. For more info, please get in touch with us at [email protected]
CEPTES has been a pure-play Salesforce platform-focused company since 2010. We are product magicians as well as Salesforce consulting whizzes with 1000+ customers across the world. DataArchiva is CEPTES’s flagship application listed on AppExchange