With exponentially rising data in this era of digitalization, companies struggle when it comes to storing and managing the data. Whether it’s healthcare, financial, hospitality, federal government, or the education industry, there is overall involvement of sensitive data assets that malicious hackers can steal. It’s no wonder that creating and enforcing a robust data retention policy is necessary to abolish security threats. However, with the ever-changing threat landscape and new data privacy regulations, it becomes difficult for organizations to implement correct retention policies.
Data retention is the continued storage of an organization’s data for operational use while ensuring adherence to the compliance laws and regulations concerning them. It is essentially a set of guidelines that describes what data will be archived, for how long, and what will happen after it. Establishing such a policy reduces the organization’s storage costs as it allows data and documents that are no longer needed to be deleted or moves the less-frequently accessed data to a different storage tier in an archive. It also organizes documents so they can be searched and accessed easily.
Reasons for Retaining Data
An organization needs to retain data for several different reasons. It can either be to comply with state and federal regulations or to provide the organization with the ability to recover critical business data in the event of a site-wide data loss. Some of the major reasons have been explained before:
Data Retention Best Practices
With the exponentially rising pressure on enterprises to comply with their data retention policies, it’s important that they understand the role of archiving the data in their Salesforce system. It can not only help in reducing the storage costs and optimizing the performance but also can help in retaining the data for longer time periods. Here we introduce the #1 AppExchange data archival application, DataArchiva.
DataArchiva is a flawless digital application that archives unused Salesforce data intelligently within the platform itself, at a native level in Salesforce’s big data based storage system called Big Objects. This compliance-ready, user-friendly, and highly scalable application can also manage a large volume of data without any hassle.
By using DataArchiva, you can save more than 85% of your data storage costs as well as secure your data inside the Salesforce platform while allowing your compliance team to search any data at any time. It also ensures top-notch security, seamless accessibility, better CRM performance along with data governance. For more information, you can get in touch with us or get the app here.
DataArchiva is the ONLY Native Data Archiving Solution for Salesforce using Big Objects that help Salesforce application users archive their historical data without losing data integrity.
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