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Different Types of Data Archiving & Their Importance

Developing a long-term data management strategy and selecting a suitable solution has become one of the most important business traits. It requires a significant amount of effort to identify your data retention requirements and technological solutions. A one-size-fits-all archiving tool is not going to add any real value to your business. Salesforce admins must take their business data requirements into account before implementing a future-proof data archival strategy.

70% of your business data are potentially archivable, which means you don’t use them on an everyday basis. But you can’t delete them because of compliance reasons. A data archival solution can archive those less used data and save you paying additional storage costs. The data archival needs differ from business to business. But understanding the requirements for archival storage is the key to start with. The reasons for data retention differ considerably; however short or long-term data retention for governance requirements falls into three basic categories.

Compliance Archive

Data saved within a compliance archive category is retained to fit regulatory and audit requirements. Enterprises who archive data for compliance reasons, store it as a part of their record management, risk management, and compliance readiness strategy. Compliance archive data basically includes emails, texts, files, social media records, business records, and other content. Access to these data is infrequent and only required at the time of audit or request. Your archiving solution must offer easy data access, retention, and restoration whenever required.

READ MORE: What is Compliance Archiving in Salesforce & how to implement the best strategies?

Historical Archive

Data archived under the historical category is retained as a record for the business. Data that falls under this category are basically large volumes of content that can’t be deleted for various business reasons. Historical archives are accessed very rarely. So, you need a solution that is cost-effective and reliable to retain these data.

Analytics Archive

Data archived under the analytics archive category is used for reporting or analysis purposes. Compared to compliance and historical archives, analytics archive data is used more frequently. In general, the volume of the data is more and you might need analytical archiving solutions to access the data effectively.

DataArchiva is a Salesforce native application, which offers a structured data archiving solution by significantly reducing your additional Salesforce data storage costs. It is a compliance-ready, user-friendly, and highly scalable application that can manage a large volume of data without any hassle. By enhancing your application performance, DataArchiva will save over 85% of your Salesforce data storage costs. 

Looking to archive outside of Salesforce?

Integrate any external databases like Redshift, Postgres, Oracle, SQL Servers, etc. with your Salesforce system using DataConnectiva and optimize your primary data storage space. With DataConnectiva, your data can be retained for a long time with 100% accessibility. 

To know more about how to manage data in Salesforce in the most efficient way by making storage unlimited, please get in touch with our Salesforce data management experts.

ALSO READ: Top Five Salesforce Data Archiving Strategies: What’s Best For You