3 Ways to Optimize Salesforce Data Storage While Reducing Costs | DataArchiva


Do you wish to lower your data storage costs in Salesforce? Want to find out the most efficient way to control your data storage consumption? ‌Then, getting your Salesforce data storage optimized should be your next effective step. 

Typically, the goal of data storage optimization is to – 

  • Avoid additional storage costs in Salesforce  
  • Combine existing storage resources to meet requisites 
  • Minimize the storage administration process

Thereby, a unified approach towards Salesforce storage optimization can remedy your storage cost problems and reduce data retention woes. Let’s look at the steps to follow and know how it can be functional to apply ‌data storage optimization within the Salesforce system. 

Purge Unused Data

One of the easiest ways to optimize data storage is by cleaning up unnecessary data from your Salesforce system. And, this can be done in two ways –
i) By manually removing the unnecessary data
Can be achieved easily, by simply querying – ‘mass delete record’  from the quick find box to find the tool. Else, you can use simple tools like Salesforce’s web-based Mass Delete Wizard and certain ETL tools like Salesforce Data Loader, dataloader.io, and Jitter Bit. Also, do cross-check the deleted data for accuracy, if you are running the program to remove data in bulk. 

ii) By using automations
Can be done automatically through various third-party applications in the Salesforce AppExchange marketplace, saving both time and mundane efforts. 

Salesforce Data Storage Optimization

Archive ‌Unused Data 

Let’s say your organization is not at liberty to delete any data from Salesforce. Before it hits the Salesforce storage limits, your system requires an urgent clean-up. The immediate approach should be to take out the data from the primary data storage space and archive it into a secondary storage location. For archiving data from Salesforce, our flagship data archiving application DataArchiva app offers you three archiving options. 

a) DataArchiva Native Archiving

Salesforce customers who want to archive their data within the ecosystem can leverage Salesforce’s big-data-based storage system ‘BigObjects’ to archive old data. DataArchiva is the ONLY app that offers Salesforce archiving into BigObjects. BigObjects can process a massive volume of data with ease. As the data is not moving outside, this would be a preferred option for enterprises that are compliance-driven.

b) DataArchiva External Cloud Archiving 

DataArchiva’s external archiving app can seamlessly connect with any of your 3rd party cloud platforms (Heroku, Azure, AWS, GCP) and transfer your Salesforce data to your database (Postgres, Redshift, ‌MSSQL & Oracle). Our application allows enterprises to establish seamless connections between external clouds, without any 3rd party connector apps. For better data visibility, it allows you to have a complete view & access ‌to the archived data right from the Salesforce app.

What’s more?

DataArchiva external cloud archiving has beyond archiving features like – 

  • Global search of archived data
  • One-click restoration 
  • Live reporting on archived data supporting Tableau & PowerBI
  • Meta-data sync to maintain complex object relationships  

In a nutshell, Archiving with DataArchiva allows enterprises to tap maximum ROI with 100% data ownership, making the entire archiving process hassle-free & fast. To learn more about the benefits of external archiving with DataArchiva, visit here 👉


c) DataArchiva On-premise Archiving  

If you already own an on-premise system and want to archive your Salesforce data in your existing database, then On-premise Archiving is just the right choice. An easy alternative for those who prefer to keep it local, instead of using cloud storage services. And, DataArchiva’s on-premise archiving operates by leveraging your company-owned infrastructure, allowing enterprises to have more flexibility, reliability, and security over the archived data with 100% data control. 

For more insights on how on-prem archiving works in DataArchiva, you can ask us for a free product demo https://www.dataarchiva.com/request-a-demo/

Coming Up With a Contingency Plan  

DataArchiva comes with almost every flexibility that you would need in Salesforce data archiving. And, to make the best use of all its archiving features, you need a robust data plan in your pipeline. A data roadmap defining your archiving goals on – 

  • Which objects to archive
  • What should be your archive location
  • How long do you have to archive
  • Or, whether you need a system integration 

A vast majority of the most successful enterprises running on Salesforce have already established a clear 5-year roadmap on how they want to preserve their business-critical data. This helps them to make better ‌‌archival decisions while reducing storage costs in Salesforce. When you are using DataArchiva, you can choose the objects to be archived with a choice of multiple storage options to get it stored, in one click of a button.  DataArchiva is a one-of-a-kind application that offers you a reliable & cost-effective solution for your storage optimization needs. If DataArchiva is on your wishlist, don’t hesitate to contact us, we will be all set to seal your deal! 

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DataArchiva offers three powerful applications through AppExchange including Native Data Archiving powered by BigObjects, External Data Archiving using 3rd-party Cloud/On-prem Platforms, and Data & Metadata Backup & Recovery for Salesforce. For more info, please get in touch with us at [email protected]
CEPTES has been a pure-play Salesforce platform-focused company since 2010. We are product magicians as well as Salesforce consulting whizzes with 1000+ customers across the world. DataArchiva is CEPTES’s flagship application listed on AppExchange